Away Division 5 Relay Carnival @ Virginia Run

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Event Details

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The Tidal Wave join the other Division 5 teams for a relay showdown hosted at Virginia Run. Swimmers will be slated by their coaches (similar to A Meets) for these exciting relays beginning with 8U Swimmers. You can check out last year’s results as a sample for how the meet flows. 

Location: Virginia Run Swim Club, 15355 Wetherburn Ct, Centreville VA 20120

Warm-ups for VA Hills are from 5:50 to 6:10 PM, lanes 4-6
Team Area is #6

Our warmups start at 5:50 PM, please try to be there by 5:20 PM

LOCATION AND PARKING

There is no parking allowed on Wetherburn Court but you can park on Wetherburn Drive – across Pleasant Valley Road as well as any other neighborhood streets. There will be a crossing guard stationed at Wetherburn and Pleasant Valley. Other approved places to park:
  1. Across US 29 at Bull Run Elementary School, there is a crosswalk button
  2. Centreville Baptist Church – there is a path across the back of the property connecting you to Wetherburn Drive.
  3. Presbyterian Church – there is a path that connects you to Pleasant Valley Road

See below map for details.

TEAM INFORMATION

Virginia Hills is team area 6, the team areas are all located on the tennis courts. Andy King is bringing tents. kids are allowed to bring camp chairs. No gummy candy on the tennis courts

No body/face painting at Virginia Run (can do it prior to arrival).Each team has a sliver of deck to serve as a viewing area for swimmers and coaches.

No bags, chairs etc are allowed here, stuff is meant to be stored at the tennis court team areas. Swimmers and Coaches can access this area to cheer.

VOLUNTEER

If you are fairly certain your swimmer will be participating, please sign up to volunteer. All 6 teams in the division are participating so the volunteer roles are a little different for this meet.

https://www.signupgenius.com/go/10C0C44A8A62AA57-50109151-division

Please refer the rep email for reporting times.

SCHEDULE

5:20 PM         Virginia Hills Swimmers Arrive

5:30 PM          Warm-up Marshals Briefings w/Ref & DC at Announcer booth

5:35 PM          Stroke & Turn briefing w/Ref at Announcer Booth

5:50 PM         Virginia Hills Warm Up (Marshal on Deck)

5:50 PM          Head Clerk of Course briefing at “Outside” Clerk of Course

5:55 PM          RTO and RTO/timer briefing w/Ref at Announcer Booth

6:10 PM          Team Rep Meeting w/Ref at Announcer booth

6:10 PM          Table workers in place at tables

6:10 PM          Timers’ briefing with Chief Timer at race start position

6:15 PM          Coach Meeting w/Ref at Announcer booth

6:20 PM          First Event called to Clerk of Course

6:25 PM          Second Event called to Clerk of Course

6:25 PM          All officials and timers in place on deck

6:29 PM          National Anthem

6:30 PM          Meet starts

 

ORDER OF EVENTS

Girls Event # Distance Age Group Relay Type Boys Event #
1 200 M Mixed – Age Freestyle Relay 2
3 100 M 8 & U Medley Relay 4
5 100 M 9 – 10 Medley Relay 6
7 100 M 11 – 12 Medley Relay 8
9 200 M 13 – 14 Medley Relay 10
11 200 M 15 – 18 Medley Relay 12
13 100 M 8 & U Freestyle Relay 14
15 100 M 9 – 10 Freestyle Relay 16
17 100 M 11 – 12 Freestyle Relay 18
19 200 M 13 – 14 Freestyle Relay 20
21 200 M 15 – 18 Freestyle Relay 22

 

WEATHER

  1. In the event of a thunderstorm during the meet, follow the guidance of the pool management of the host pool and these NVSL guidelines:
    All spectators, swimmers, coaches, and officials shall go immediately to their cars or designated areas. A pool is one of the most dangerous places to be during a thunderstorm. The decision to clear the pool and halt the meet shall be made without hesitation. We will take no chances with the lives of our children.
  2. Team Representatives should report to the pool office with the Pool Manager, Meet Manager, and Referee.
  3. The group in (2) will make a final decision concerning the continuation of the meet. If the meet cannot be safely completed as scheduled, a suitable alternative time shall be identified and the Division Coordinator shall be notified of the change. Generally there is at least a 30-minute wait between the last thunder and/or lightning, and the continuation of the meet. For Divisional Relay Carnival: In the event of active disruptive weather prior to the start or during the division relay meet, the Division Coordinators will work with the Team Representatives, the VP of Swimming and the President to determine the best course of action. If the carnival has to be rescheduled, it shall be rescheduled as early as possible the following day. Division Coordinators, in consultation with the Team Representatives, should determine an equitable time and place for the completion of the Division Relay Carnival. Division Coordinators will communicate with the NVSL President and/or VP of Swimming about rescheduling plans. The NVSL wants to be a good neighbor. All Individual pool and neighborhood regulations should be observed and follow the county and city ordinances
  4. No one should leave until official word on the meet’s cancellation is received. Team Representatives or the Meet Manager will inform you of any and all official decisions. Information from other sources may be false. If we have a weather delay – Caitlin Irvin will be communicating to Tidal Wave parents via the Stack Team App.
    Tidal Wave parents – snacks and activities for waiting in the car is a good idea.

CONCESSIONS AND T-SHIRTS

Riptide Cafe will have the following items on the menu on Wednesday: Hamburgers, Cheeseburgers, Hotdogs, Chick-fil-A sandwiches, Pizza, Watermelon Cups, Chips and Candy
Gatorade, water and soda
Attached is a flyer for the t-shirt: $20 (cash, PayPal, and credit accepted)

There will be an optional Food Drive for non perishable food. Food collected at the meet will be donated to the Western Fairfax Christian Ministries

2024 Relay Carnival Pool Layout and Parking.pptx